Privacy Policy
The Holy Name of Mary Hunters Hill (HNOM) is committed to protecting the privacy of individuals who provide personal information to it, including those who provide personal information to it via its websites (Sites).
HNOM is committed to complying with the Privacy Act 1988 (Cth) and all applicable principles governing the handling of personal information. This Privacy Policy is designed to tell you about HNOM’ practices in relation to the collection, use, disclosure and storage of personal information.
What is personal information?
Personal information is any information about you that identifies you or from which your identity reasonably can be determined.
What types of personal information does HNOM collect?
HNOM collects and holds personal information that includes (but is not limited to):
- your name, address, telephone number, facsimile number, email address and other contact details;
- date of birth, gender, marital status and occupation;
- financial information, such as donation history and credit card details, for instance, when you provide such details on a collection envelope at your Parish;
- identification documents, including driver’s licence, passport or proof of age card;
- photographs, videos and news stories in respect of Catholic Church related events and activities;
- in respect of Benedict XVI Retreat Centre, information about individual’s dietary requirements, special needs and disabled access requirements (if any); and
- in respect of Catholic Jobs Online, information about your employment background and education history.
Why does HNOM collect personal information?
HNOM collects and holds personal information for various reasons (which we generally notify to you at the time of collection), including the following primary purposes:
- to place your contact details on mailing lists and in computer databases in order to provide you with information about Catholic Church related activities, functions, issues and initiatives;
- to enable you to participate in offers, competitions or promotions;
- to receive offerings and donations from you;
- to enable HNOM to provide services in respect of our Benedict XVI Retreat Centre, including accommodation and catering;
- to enable HNOMto provide services in respect of our Catholic Jobs Online website, including posting job vacancies and an application portal for job seekers; and
- in relation to the Catholic Development Fund Archdiocese of Sydney (CDF):
- to verify signatories on deposits and loan accounts;
- to provide clergy with accounts and loan facilities; and
- to provide transactional services, including charge cards.
How does HNOM collect personal information?
HNOM’ usual practice is to collect personal information directly from you either via its Sites or by some other method (such as by post or email). For example, some areas of its Sites may require you to submit information to enable you to benefit from the special features (such as newsletters and brochures) or to participate in a particular activity (such as an offer, competition or promotion).
Does HNOM collect information via passive information collection?
HNOM may use cookies to assign your computer a User ID so that we can identify your computer on our server. You may configure your web browser so that you are notified in advance so your internet browser will disable cookies. In some instances cookies may collect and store personal information about you. Any personal information collected via the use of cookies will only be used by us in accordance with this Privacy Policy.
Your Consent
In most cases, HNOM requires you to consent specifically to any collection, use or disclosure of your personal information by HNOM. Your consent may be explicit, such as in writing or verbally, or may be implied by conduct.
By using the Sites, you agree to be bound by this Privacy Policy. Whenever you submit personal information to HNOM, you consent to:
- the collection, use, disclosure and storage of that information in accordance with this Privacy Policy;
- your personal information being used to improve the Sites; and
- the receipt of emails or other communications about HNOM and our activities (including information about marketing, promotional, and research purposes), along with communications about Catholic Church-related activities, functions, issues and initiatives from time to time.
In addition, if you provide personal information to HNOM via its Sites, you agree that we may combine such information with other actively collected information unless we specify otherwise at the point of collection. We will take reasonable measures to prevent personal information from being combined with passively collected information, unless you consent otherwise.
How will HNOM use the personal information you provide?
In general terms, HNOM uses and discloses the personal information you provide for the specific purpose or purposes for which you have given consent and for secondary purposes for which you reasonably expect HNOM to use or disclose your personal information.
For instance, if you have consented to receiving information about Catholic Church-related activities, functions, issues and initiatives, HNOM will send you email updates or newsletters regarding such Catholic Church matters.
Please be aware that you are free to “unsubscribe” to any publication that you receive from HNOM at any time.
Does HNOM disclose personal information to anyone?
HNOM may disclose your personal information in a number of circumstances, for instance:
- where you have consented to us doing so (by way of example, in providing us with your contact details, you may have consented to HNOM providing those details to another group, such as the Australian Bishops Conference); or
- where required or authorised by law (for instance, in response to a subpoena or other court order);
- to consultants, advisers or other third parties (in Australia or overseas) where that party has been contracted to provide administrative or other services to HNOM (and on the basis that that third party agrees to abide by this Privacy Policy); or
- in respect of the CDF, to providers of transactional and related services.
Management and security of personal information
HNOM takes all reasonable precautions to safeguard your personal information from loss, misuse, interference, unauthorised access, modification or unlawful disclosure.
However, you should keep in mind that the transmission of information over the internet is not completely secure or error-free. In particular, emails sent to or from the Sites may not be secure, and you should therefore take special care in deciding what information you send to us via e-mail.
Notifiable data breaches scheme
In the event of any loss, or unauthorised access or disclosure of your personal information that is likely to result in serious harm to you, HNOM will investigate and notify the Australian Information Commissioner and you as soon as practicable, in accordance with the Privacy Act 1988.
Access to personal information
You may request access to personal information that HNOM holds about you or you can ask us to correct, amend or delete any personal information being held by HNOM about you (see HNOM’s contact details on our website).
HNOM will take reasonable steps to update or correct, as soon as possible, any information in our possession that you have previously submitted that is inaccurate, incomplete, out-of-date, irrelevant or misleading.